Enter Opening Balances Overlay

The Enter Opening Balances Overlay, shown in Figure 5-5a below, appears automatically when you continue from the Enter Opening Balances Setup Screen. This overlay presents records from the Account Balances file. You normally enter this function in Change mode but you can change mode to Inquire by using the mode icons on the toolbar or the mode function keys. Add and Delete modes are not permitted in this function. If desired, in key entry, you can click on or press the Scan key to review the records currently on file and select one for editing or viewing.

Here is where you can enter or edit the amount for the accounting period you designated on the setup screen for each account balance record.

Figure 5-5a. Enter Opening Balances Overlay

This overlay is a scrolling screen which contains the following fields for each account balance record:

Fiscal Year

The system displays the fiscal year for which amounts are to be entered. It cannot be changed; it can only be entered in key entry to retrieve a record.

Account

The system displays the number of the account. It cannot be changed; it can only be entered in key entry to retrieve a record. The system also displays the account description defined in Chart of Accounts File Maintenance for your convenience.

Amount

Enter the appropriate amount for the selected account for the designated accounting period. This can be a positive or negative number with up to 9 digits to the left of the decimal and 2 digits to the right. A positive number signifies a debit amount, a negative number a credit amount.

Press ENTER or click or the Save button to save the information for the current record. If any information has changed, the system may redisplay the record to show any new or changed system-supplied items or to report any error or warning messages. If so, the current record has not yet been saved; you must address any concerns and press ENTER or click or the Save button again. To exit without saving, press END or click or the Cancel button.

The following icon is also available for use on the toolbar (unless disabled until a record has been selected):

Display Account Balance Audit Info: See Audit Info for further information.

Click the appropriate icon to perform the desired operation (which first saves the current record if applicable), after which you will return to where you are.