Enter Opening Balances

Use this function to enter initial account balances for a given fiscal month and year. You can also enter SOY (Start of Year), EOY (End of Year), YTD Source, and YTD Use amounts, and you can choose whether the values entered or edited are to be in cumulative year-to-date or net monthly terms.

 

This function provides a mechanism to quickly and easily pass the records for a selected fiscal year in the Account Balances file, editing only the desired month or period at a time. To address all the balances for a fiscal year at once, use Account Balances File Maintenance from the Holding Files Pulldown Menu instead.

 

The Enter Opening Balances Setup Screen, shown in Figure 5-5 below, appears when you select Enter Opening Balances from the Initial Setup Pulldown Menu. This screen allows you to establish editing options to be stored in a temporary one-record file. You enter the setup screen in Add mode and you are not allowed to change mode.

 

Figure 5-5. Enter Opening Balances Setup Screen

 

This screen contains the following editing options for entering opening balances:

Fiscal Month/Year

Enter the accounting period for the amounts or balances to be entered as follows:

 

mm/ccyy:

Enter the fiscal month/period (01-13), a "/", and the 4-digit fiscal year

SOYccyy:

For Start of Year, enter "SOY" and the 4-digit fiscal year

EOYccyy:

For End of Year, enter "EOY" and the 4-digit fiscal year

YSRccyy:

For YTD Sources, enter "YSR" and the 4-digit fiscal year

YUSccyy:

For YTD Uses, enter "YUS" and the 4-digit fiscal year

 

Net or Cumulative Amounts

Enter the code for the terms in which the balances are to be entered. If you enter net amounts, cumulative figures will be calculated by the system. Click the list button to select one of the options listed below:

 

NET:

Net monthly amount

CUM:

Cumulative year-to-date balance

 

 

Press ENTER or click or the OK button to store the editing options and continue. The system may redisplay the screen to report any error or warning messages. If so, you must address any concerns and press ENTER or click or the OK button again. To exit the function, press END or click or the Cancel button.

 

If you elect to continue the job, the system will automatically present the Enter Opening Balances Overlay.