Vendor Terms Detail Overlay

The Vendor Terms Detail Overlay, shown in Figure 4-3a below, appears automatically when you save a record or when you click on the Detail button from the Vendor Terms Screen in Vendor Terms File Maintenance. You remain in the same mode and you cannot change mode from this overlay.

Here is where you enter the particulars that allow the system to compute the discount amount, discount due date, and invoice due date during invoice entry based on the terms code assigned to the vendor.

Figure 4-3a. Vendor Terms Detail Overlay

This overlay contains the following fields grouped by sections for the current terms (which are identified in the title bar):

Discount Terms

Discount %

Enter the discount percent, if applicable, as a positive number (with up to 2 digits to the left of the decimal and 3 digits to the right). For example, enter 2 and 1/2 percent as "2.5". The system uses this percentage to calculate the Discount Amount during Invoice Entry. If no discount is offered for these terms, leave this field blank or zero.

Discount Basis

Indicate the basis for the date from which payment days are counted to qualify for a discount under these terms. The system uses these fields to calculate the Discount Due Date during Invoice Entry. Click the list button to select one of the options listed below:

The initial default is "Invoice Date".

Days

Enter the number of days from the Discount Basis date within which invoices must be paid in order to qualify for the discount. The system uses these fields to calculate the Discount Due Date during Invoice Entry. If no discount applies, leave this field blank or zero.

Day of Month

If the Discount Basis is "Day of Month", enter up to two specific days of the month from which the payment days are to be counted. The system uses the date of the day which next follows the invoice date, combined with Days if any, to calculate the Discount Due Date during Invoice Entry.

Net Terms

Net Basis (required)

Indicate the basis for the date from which payment days are counted for payment in full under these terms. The system uses these fields to calculate the Invoice Due Date during Invoice Entry. Click the list button to select one of the options listed below:

The initial default is "Invoice Date". If payments are due upon receipt or for cash sales, specify "Invoice Date" here and blank or zero as Days.

Days

Enter the number of days from the Net Basis date within which invoices must be paid in order to avoid service charges. The system uses these fields to calculate the Invoice Due Date during Invoice Entry. If payments are due upon receipt or for cash sales, leave this field blank or zero.

Day of Month

If the Net Basis is "Day of Month", enter up to two specific days of the month from which the payment days are to be counted. The system uses the date of the day which next follows the invoice date, combined with Days if any, to calculate the Invoice Due Date during Invoice Entry.

Press ENTER or click or the Save button to save the information on this overlay. If any information has changed, the system may redisplay the screen to show any new or changed system-supplied items or to report any error or warning messages. If so, the current screen has not yet been saved; you must address any concerns and press ENTER or click or the Save button again.

When the screen has been saved, you will return to the Vendor Terms Screen. To return without saving, press END or click or the Back or Cancel buttons.

The following icons are also available for use on the toolbar (unless disabled in Add mode):

List Terms: See Vendor Terms List for further information.

Display Terms Audit Info: See Audit Info for further information.

Click the appropriate icon to perform the desired operation (which first saves the current screen if applicable), after which you will return to where you are.